Large Hall
The Large Hall has a capacity of 180 people. A further 20 can be seated on the Balcony.
The room dimensions are 15.5m x 6m with a height of 3.7m.
If the stage is required it must be booked in addition to the Large Hall.
Unfortunately, because of the type of floor in the Large Hall, we do not allow art activities to be undertaken in here. If you wish to use glue and paint, please book the Small Hall.
Small Hall
The Small Hall has a maximum capacity of 50 people.
The room dimensions are 8.5m x 7m, with a height of 3.5m. It has 2 serving hatches into the kitchen, one of which can be set up as a bar, should you require (an alcohol licence may be required).
There are bifold doors into the Large Hall which can be fully opened if you book both halls.
Kitchen
The kitchen is accessible from the Large Hall or Small Hall. It should be selected as part of your booking if you need to use the kitchen as part of your event. The kitchen is fully equipped with cooker, dishwasher, pots, glasses, plates and cutlery.
Please see below for our charges (Valid as of 1st Sept 23)
Charges per hour unless otherwise stated and apply to each hr or part thereof. Bookings should cover the entirety of the time you need access to the hall, including set up and clean down.
| Standard Rate | Dunnington Resident/Charity | |
| Small Hall | £11 | £9 |
| Large Hall | £14 | £11 |
| Whole Hall | £22 | £17 |
| Childrens Parties (under 12 yrs of age) | £53 | £48 |
| Stage Use per hour ** | £10 | £10 |
| Kitchen Use (Per event) | £6 | £5 |
| Regular Booking Discount | 10% | 10% |
The hall booking system will force a 15 minute break between sessions. This time is not to be used for groups to set up or clear down, it is to prevent overcrowding in the halls and prevent groups clashing.
“Regular Booking” is a classed as a booking which uses the same session weekly (excluding school holidays).
Regular Users are those who use the hall regularly, although their bookings may not meet the terms of the Regular Booking definition and therefore not all will be eligible for the Regular Booking Discount.
*Children’s Parties
Children’s party bookings must be made for the whole hall to ensure the safety of the children attending the event as the main door can be kept closed.
Should the event require any longer than 3 hrs additional hours can be booked at the standard applicable hourly rate.
There must be a suitable number of adults appropriate to the number of children present.
Additional insurance MUST be arranged where bouncy castles are to be used (Large Hall only).
** Stage
Where the stage is required, this cost is in additional to the booking of the Large Hall. The stage cannot be booked on its own.
Bookings
Bookings are to be made via the Hallmaster portal at the top of this page.
Booking will wherever possible be confirmed within 5 days. Once confirmed an invoice will be issued immediately for the booking. This invoice must be paid within 14 days.
Cancellation fees apply
From Receipt of an invoice the booking must be paid in full within 14 days. Bookings which have not been fully paid within 28 days of receipt of invoice will be cancelled. Please contact the booking secretary to discuss if this causes you any concerns. Your invoice will indicate the 14-day due date.
Cancel over 2 months before event – Full refund
Cancel 4 weeks – 8 weeks before event – 50% refund
Cancel within 4 weeks – No refund
Additional Points to note:
Animals
Only assistance animals are permitted within the hall – therefore events such as children’s animal petting parties are not permitted.
Parties
Where parties are for children up to 18, these bookings are permitted but at least 4 parent or carers must be on site throughout the event. Strictly no alcohol is permitted for under 18s. Parents/Carers (Over the age of 25) must remain in the building throughout the event. A deposit of £100 must be paid at the point of booking and will only be refunded after the caretakers have confirmed no damage has occurred.
Sound Levels
Both halls can be hired independently of each other. If your event would be impacted by a music or noisy event using the other hall, we advise that you book both halls. We have bands and choirs that use our halls and it is not possible to guarantee that sound will not travel between the 2 rooms.
Discounts – general statement
We operate a discount rate which can be applied at the Booking Secretary discretion to bookings as follows:
- for a short time to new groups to allow them time to establish themselves within our community
- to bookings made for a Friday evening or any time on a Sunday
Evening Events
Events which are scheduled to end after 11pm will automatically be booked a cleaning session for the following morning- this session will be until 10am and will incur a charge of £25.
Kitchen
Where access to the kitchen is required for making of drinks, or preparing or serving of food this must be booked and is chargeable as a single charge for the whole booking (this charge is not applicable to children’s parties).
Restricted Events
We reserve the right to refuse bookings in the Large Hall if there is a concern the event may cause damage to the timber floor.
Bookings
In order to ensure the continuity of our regular classes and groups, priority will be given to these groups when making bookings for the following year, and as such one off bookings can only be made after 1st October for the following year. Regular Users must confirm all bookings for the following year by 30th September.